Archives & Special Collections
Policies and Procedures


Policies and Procedures
Permission to examine materials in archives is granted when a patron has registered with the archivist. Registration forms will become part of the permanent record of the department. Sign-in will be required at each subsequent visit.

Care must be taken in handling all archived materials. If you feel something is misplaced or missing, please consult immediately with the archives staff.

Limited photocopying is available at 10 cents per copy. The Archives reserves the right to limit copies made and to refuse to copy an item deemed fragile or any material, which in our judgment would involve violation of copyright law. Researchers must agree to acknowledge the Bennett College Archives as holding the original document. A credit line must appear directly beneath an image published or reproduced. Researchers agree not to duplicate documents for sale.


Circulation Policies
Materials in Archives cannot be taken outside the Archives area.
Material cannot be retrieved after 4:00 p.m. Monday through Friday.
Archives are open Monday-Friday 8 a.m. to 5 p.m. appointments encouraged.


Duplication Agreement
Copying manuscripts, photographs and archival media is subject to the following conditions:
Copies are made for reference and research only. Permission to publish from copies must be requested in writing. When editing an entire group of manuscripts for publication, permission should be requested and received prior to making a request for copies. The Library reserves the right to limit number of copies. Since clear copies cannot always be made from the original materials, copies and permitted at the discretion of the archives staff.

Warning concerning copyright restrictions:
U.S. Copyright Law governs the making and use of most photocopies and other reproductions of copyrighted materials. Fair use under U.S. copyright Law (Title 17, U.S.c.) permits reproduction of single copies of selected items for personal research and private use. Further transmission, reproduction, or presentation (such as public display or performance) of protected items requires the written permission of the copyright owners. More information can be obtained from the U.S. Copyright Office. Additionally, the reproduction of some materials may be restricted by terms of gift, privacy and publicity rights and/or licensing and trademarks. The nature of archival collections means that copyright status or other information about restrictions may be difficult or even impossible to determine. It should be noted that in most cases the Library does not own the intellectual right to materials in its collections. Whenever possible, the Library provides information about copyright owners and restrictions in catalog records, finding aids, and other texts that accompany collections. The Library provides information as a service to aid researchers in determining the appropriate use of an item, but that determination ultimately rests with the patron.

Internet Access:
Copies from the Archives Collections loaded onto the Internet must include the following disclaimer:

Images, texts, transcriptions, and/or recordings reproduced in this document may be protected by copyright. Users who contemplate reproducing materials for other than private use should make an additional effort to determine ownership and if restricted, seek permission before reproducing. Contact the Director of Thomas Holgate Library at Bennett College.
(Thomas Holgate Library Archives Bennett College 900 East Washington Street Greensboro, North Carolina 27401 (336) 370-8639 Bennett's Library



Request for Photocopies
Photocopies requested:
The Thomas Holgate Library Archives will appreciate receiving a copy of any paper, article, or other work that made of any records requested from the Archives.
When citing materials, proper acknowledgment should be given to Thomas Holgate Library Archives, Bennett College.


Archives Selection Policy
The college archives acquire materials relating to the college's beginning, legend, policies, improvements, expansions, services, and accomplishments of its students, faculty, staff, and alumni. It maintains college correspondences, documents, files, records and other materials deemed to be of significant historical and research value to the college. Materials not related to the university but have significant impact upon the black experience and the local area are collected on a selective basis.

Thomas Holgate Library Archives is committed to the preservation of its' collections. Preservation is the action taken to prevent, stop or retard deterioration of library material, as well as to improve their condition, or as necessary, to change their format in order to preserve the intellectual content.

The basic goal of the archives is to support the mission of the library and of the college by providing resources and services to meet the information requirements of faculty, students, staff, alumni, historians and research in the campus community.The purpose of this selection/collection development policy is to provide guidelines for the selection of materials that are consistent with the goal and objectives of the library archives and college.

Materials for Archival Inclusion:

Materials for Archival Exclusion:


The library may refuse any gift that does not contribute to the mission and purpose of the Library/Archives. The Archives staff, Director of Library, Collection Development Librarian will decide on the best disposition of gifts, including location, classification, circulation and non-circulation of such items.

Select the collections to add or remove from your search